This status report includes significant project activities only. Day to day occurrences such as phone calls, interruptions, budget coding of invoices, payroll memos, Planning Commission activities, Park Board activities, unexpected visitors, etc. are not included.
Water System Upgrade/Improvements
Work continues on the subject improvements. Decker Construction continues to move along on main replacement. The project is approximately 80% complete. The elevated tower construction is complete at 3535 SE 248th Street. The tower has been connected to the main on the north side of 248th Street. Flushing and testing are in progress.
Met with Denise Haberl and Scott Honig from DNR on July 27, 2015 to review the status of the Water System Improvement Project. Dwight Adkison, Tom Decker, and Jeff Jones also attended the meeting. The project was discussed in detail. The question concerning the activation of any of the mains was discussed with the determination that the first service line connection was made on June 15, 2015. We have 45 days to report the activation date so the official reporting form was completed and e-mailed to DNR. The activation date starts the clock running towards our first principal payment date.
Funds for payment request #1, #2, #3, #4, #5, #6, #7 and #8 were received from the SRF loan and grant and paid to the contractors. Payment request #9 has been submitted for Decker Construction Services, Phoenix Fabricators and Erectors, and reimbursement for eligible engineering charges. Payroll Compliance documents have been submitted up to date.
MoDOT Safe Routes to School (SRTS)
A pre-construction meeting was held on July 28, 2015 with Randy Mendenhall, engineer; Darby Logan and Inspector from MoDOT; Ameren Missouri Representative, and Hoggatt Excavating to discuss the action items. Hoggatt Excavating has begun work on the sidewalk on East Street between Short and South streets. The bid was $122,436.00 for the sidewalk to Kay Terrace. Alternate #1 was quoted at $45,909.00 which involves a bridge that crosses the Shoal Creek tributary on South Street. The sidewalk will continue east and will terminate at Valley Street.
An ordinance has been written to authorize a sewer bond election on Tuesday, November 3, 2015 for $6,300,000 to renovate the 1924 sewer system, add a main along the west side of the City limits, and upgrade the wastewater treatment facility. These improvements are necessary to reduce the inflow and infiltration, allow removal of three lift stations, and meet DNR-EPA regulations. The current operating permit expires March 31, 2017 which leaves about a year and 8 months of preparation to meet new permit limits.
Transportation Enhancement Grant
The agreement with Snyder & associates has been approved by MoDOT. One revision was required specifying that a Disadvantaged Business Entity (DBE) surveyor be designated to replace Midland Engineering if available. One such entity was located and has been included in the agreement. Also the training that is required by MoDOT for the LPA to have a trained representative on staff was completed online in June.
A list of all property owners adjacent to the sidewalks on both the north and south sides of downtown Oak Street showing the length of the sidewalk frontage has been compiled. Letters suggesting a donation based on $30.00 per linear foot of frontage have been sent to all downtown Oak Street property owners. Surveying has been completed and Snyder and Associates engineer is presently working on the design.
School District Sports Complex
General Contractor has submitted the building permit application with drawings that define the building dimensions and the outside structure of the multi-purpose building. Since the building use dictates the International Building Code inspection requirements the building permit for the building is incomplete. The School District will be required to comply with these additional requirements when we receive the plans that define what the final building will include. Other work continues as the weather permits.
Oak Street Bridge
The subject bridge has been damaged by flood waters this spring. A porting of the wingwall on the southeast corner has fallen off. The remaining section has shifted to where it could also fall. Some erosion has occurred on both sides of the bridge. State Emergency Management Agency (SEMA) along with the Federal Emergency Management Agency (FEMA) came to Clinton County on July 2, 2015 to inspect damage throughout the county. The Governor of Missouri has requested and received a disaster declaration that includes Clinton County. I will be attending an applicant briefing in Cameron on August 27, 2015 at 9:00 AM.
Debt Service Levy
Calculated the CY2015 levy required to pay the principal, interest, and bond agent fees for CY2016. The only General Obligation bond open is the 2008 Street Improvement Bond. Advertised Public hearing for levy to be at 6:30 PM August 18 prior to regular Board Meeting.